Great Storage Facilities Offer More Than Just Storage

Many companies these days are in the business of delivering goods countrywide. They usually buy up vast amounts of a commodity and then split the loads down into more manageable loads to take off to different corners of the country. However, sometimes the load is so vast that they cannot hope to have enough room to store all the goods correctly. For example, the goods which need a temperature controlled environment has to be farmed out to a public warehouse where it will be kept in a proper fashion. In fact, even a 3PL facility will be able to do this too.

Third party logistic providers do more than just keep goods intact though. They can take the vast amounts and split down the loads for repackaging in branded packets and such. The packets can be printed to order, usually by a sister company, which will then be sent on to retailers and wholesalers for further sale or distribution.

What these facilities do, in other words, is to facilitate the ordering of super sized consignments and then do all the work for the importer once the goods are in the country. One may think that this would prove to be a little on the expensive side, but considering the savings that the importer enjoys by buying super loads this is more than offset when he takes into consideration that he will not have to employ extra staff to do this work. Indeed, the constant hiring of casual labor is quite a logistic feat so having others to do the work is a better deal all round.

Again, these facilities usually have sister companies which can produce all kinds of cartons in styles and sizes to suit the load. The importer can have all the relevant information pertaining to his company printed on the sides, and then the whole load is sent off to its destination in one fell swoop.

Considering that some of these loads may be perishable goods, like fresh seafood etc, this kind of chilled facility is custom-built to make sure that the food travels in refrigerated trucks onto its end destination as quickly as possible. Indeed, food which has to be totally frozen once packed can also be accommodated and this too saves great expense and trouble to the importer.

Where goods like fresh chicken is processed the facility also has to be aware of cross contaminating other foods with the juices which emanate from them. Drips and leakages can cause all kinds of problems if they contaminate fresh vegetables or salad materials and this can cause all the food to be unfit for human consumption. Therefore, when one considers the costs of all this preparation, it is a wonder that goods are so reasonably priced in the shops.

It is rather obvious then that these companies serve importers and sellers very well. Being able to trust them to take good care of the goods and to handle them in the correct fashion must be extremely beneficial to wholesalers and importers everywhere.

Security Issues in Your Business: How Do You Know If You Have Them?

Most business owners I talk to almost always say to me they have no security issues in their business, so I always ask them this question, How Do You Know? Then I usually get an “I am not sure,” or a “Nothing has happened so far,” answer from them. Most believe they have had nothing bad happen so they are safe and secure no matter what.

For whatever reason business owners seem to think that because they have an alarm system and maybe a camera system installed, they should have no security issues at all. This can be a dangerous assumption from these folks if they all of a sudden have some incident happen that they could have stopped before it occurred. They could be in for a costly lawsuit or a major loss of business because they thought they were protecting all their assets when they were not.

In 2009 the U.S. Labor department survey showed that 62% of small businesses were sued by one of their own employees. Of these lawsuits most were for of the discrimination, wrongful termination or just the policies and procedures that were used against the employee by the business owner. This should be a very large wake up call for business owners of all sizes, it can and will happen to you eventually if you don’t plan ahead to eliminate these security issues.

Business security issues are a lot more than alarms and cameras! They also include, just to name a few issues:

  • Company Information out in public domains
  • Hiring, Discipline, Retention and Termination Processes
  • Policy and Procedures in place or not implemented
  • Hiring Security Providers beyond just cost alone
  • Premises Liability Issues
  • Business Continuity Planning
  • Employee Security Training and Emergency Response Training

Above are just a few of the issues that security measures can help a business owner deal with, keeping them from losing money, wasting time and going to court over costly lawsuits that could have been eliminated with proper planning and advisement from a professional security consultant or security coach.

These professionals can assist you in identifying your risks and threats to your business and its assets. By using their unique sets of skills and knowledge, you the business owner can indeed reduce or even eliminate these issues before they occur into a costly court situation.

It has been a well known fact that being proactive in nature is always less costly than being reactive to a problem or situation, you never want to be caught playing catch up in the business world when you can plan ahead and have things you need covered before it costs you everything you worked so hard for.

Whether you decide to go with a security consultant and have them do all the work for you and give a report on the needed implementation to stop bad things from happening or by using a security coach to work in partnership with you on the issues you need to deal with, you need to look at this issue seriously before you lose money, time, reputations and your life’s work!

The Importance of Backup Systems

We all know how important backup systems and regularly saved work is. We’ve all been the victim of a wrong button pushed once or a power surge that can eradicate entire documents that have been the focus of your attention for hours. However, consider what kind of damage this brings to companies working on a larger scale. What if you have thousands of documents and files that have suddenly vanished?

Hourly, Daily, Weekly, or Monthly Data Storage?

The problem with backup systems and saving data is that it can be a time-consuming task. Backing up your files every hour might seem ideal – especially if you work almost entirely with documents on your computer – but can easily take up several minutes of every hour. This results in hours each year lost in productivity. Daily saving is a little less time-intensive but can still become a burden over time. Weekly or monthly storage might seem more realistic until you lose that entire week’s worth of work during a hard disk failure or other setback.

Backup systems can step in to save some of this lost time and effort, especially if you use a system designed with productivity in mind. Many systems operate automatically each night after you close the office for the night. A little more costly than simply moving all your files to an external hard drive every night, they can streamline everything by only uploading those files that were changed during the day or that underwent regular maintenance. But because it doesn’t cut into the workday or require activity on your part or on the part of your employees, it can quickly become an invaluable business tool.

Most data storage experts also recommend that you do an additional weekly backup in addition to an automated daily option. This should usually go one step further in terms of protection and security, often including storage in physical form in an off site safe or over a network on an off site server. If you implement these steps early on in your business, it will quickly become habit and take up even less time than you imagined.

Keeping Your Information Safe

No matter what type of backup solution you choose, make sure security is always at the forefront of your mind. Regardless of whether you’re looking to remain secure against theft, physical damage, or future loss, remember that backup and data storage is only effective if you keep the information secure. Never keep all your information in the same place, and make sure that those who have access to it are authorized.

Do More With Less in 2011

December is the time of year when companies and organizations review their sales, operations and profits. This is a great opportunity to discover ways to operate better, faster and cheaper than your competition. Thus, creating an environment for a prosperous 2011.

Begin with what is working. I am a firm believer in do not fix what is not broke. If something is working keep it up and fine tune it. This will ensure that you continue to get results in those areas. Now examine what is not working. Use the 5 Whys to get to the root cause, as oppose to the symptoms. When I work with a client I ask “Why do you do it this way?” and the standard response is because we have always done it this way. Then I ask again, “Why have you always done it this way?” The response is because that is how I was trained to do it. Then I ask why again until I get to the root cause of the inefficiency and it usually comes down to the office process was never updated even though new software and staff have entered the picture. So these “resource stealers” permeate the entire back office. In fact, 60 to 80 percent of the costs associated with bringing a service or product to market is administrative.

So where do you start? At the basics – 5S which is “affectionately” referred to as business organizing. 5S encompasses the following:

* Sorting is the first step to making a work area neat and practical. Keep only what is necessary

* Set-In-Order: Identify and label everything. Organize and arrange everything in a work area. Setting-In-Order provides the most efficient means for retrieval and return of items to their proper place.

* Shine: Implement regularly scheduled cleaning practices to shine things up. When a structured system is established and becomes part of the culture, cleaning and inspection (audit) can be done quickly.

* Standardize and Simplify: Continually look for ways to standardize and simplify the work area or process(es).

* Sustain the benefits you derive from your 5S system by creating a formal method of auditing and monitoring results.

This is the foundation for change. Chaos cannot be streamlined. So a base line must be established to build better processes on. Once you have created an atmosphere of organization, now you can asses if your processes support the company objectives.

When you review your goals for 2010 and determine did you obtain them keep in mind your processes. These should always support the company’s goals and objectives. What area or department had the most difficulty obtaining these goals, why? What are your objectives for 2011 and do your office processes support that? If not, this would be a good place to start the discussion on what to address for improvement. What area is going to give you the biggest and quickest return from streamlining?

Make Your Coaching Business Generate a Six Figure Income

Most coaches, consultants, and service providers get in business to make at least a six figure income. Yet, the majority of them fail to do it.

Let’s examine how this can be achieved. The coach can increase his work hours to work as much as he can, while at the same time increasing his hourly rate. With enough billable hours and a high enough rate, a decent living is very possible (ask any lawyer).

However, in this scenario, you are trading your time for money and the question becomes how long can you do this before you burn out and how much time do you want to spend working?

Another way is to start your own company and hire a number of other professionals to work for you. If you had five professional coaches on your payroll, then all you need to do is manage the business and take a sizable cut out of your employees. This could work out very well for you, depending on the demand for your company’s services. Of course, the upfront cost for this can be very high with both the facilities and the marketing and now you, as the business owner, carry the burden of making sure you get enough clients to pay the bills. Is that your skill set or something you are willing to invest a lot of time learning?

What if there is a recession? What happens if you get sick, you have a slow month, or you become unavailable? And do you only want to be working in your local market, or do you want to extend your reach beyond it?

The way I suggest coaches start building your wealth (in your business) is through planning your business out to have multiple streams of income, or as Peggy Richardson says, “have five irons in the fire”.

This means that you have several ways for your specialized expertise to make money so that you aren’t relying on any one way (typically for coaches to only have active coaching).

What you want is to have several revenue generators in addition to live coaching, both passively and actively. These can include ebooks, printed books, DVD’s, CD’s, teleseminars, webinars, private coaching, high priced courses, week long bootcamps, whatever. Or perhaps create all these and put them together into a membership site/continuity system and charge your audience a monthly fee for access.

This way, you’ll not only be safe in case one of your streams of incomes underperforms, you are creating the chance to grow your revenue exponentially. The added bonus is you’ll also become very well known if this succeeds.

A final way (for this article anyway) for you to reach that six figure income is for you to systemize your specialized expertise so it can be duplicated and you either license it out or you hire other practitioners to work for you (similar to the above, company model, but without the overhead) but you do this after your business has a following and you have proven ways to make tremendous revenue.